📅 Automatic Event Creation in Google Calendar from Google Sheets Data

🚀 This workflow streamlines the process of creating events in Google Calendar using event data stored in a Google Sheet.

🌟 Overview

🔹 The process begins by retrieving the latest event entry from Google Sheets, ensuring only the most recent event details are processed.
🔹 A Function Node formats the event date to align with Google Calendar's required format—ensuring consistency and preventing date-related errors.
🔹 The structured event details are then sent to Google Calendar, where an event is created with essential information such as:

• 📌 Event Title (Summary)
• 📝 Description
• 📅 Date
• 📍 Location 🔹 Customization options include:
• ✅ Setting event status (Busy/Available)
• 🎨 Assigning event colors for better visibility

✨ By automating this process, you eliminate manual event creation, ensuring seamless synchronization between Google Sheets and Google Calendar—boosting efficiency, accuracy, and productivity! 🎯

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⚙️ Prerequisites

Before setting up this workflow, ensure the following: ✅ You have an active Google account connected to Google Sheets and Google Calendar.
✅ The Google Sheets API and Google Calendar API are enabled in the Google Cloud Console.
✅ n8n has the necessary OAuth2 authentication configured for both Google Sheets and Google Calendar.
✅ Your Google Sheet has the required columns for event details:

📊 Example Google Sheet Structure

📌 Event Name	📝 Event Description	📅 Event Start Date	📍 Location
🎂 Birthday	Celebration	27-Mar-1989	City
💑 Anniversary	Celebration	10-Jun-2015	City

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🎨 Customization Options

🛠 Modify the Google Sheets Trigger to track updates in specific columns.
🛠 Adjust the data formatting function to support:

• ⏳ Different date/time formats
• 🌍 Time zone settings
• 🎨 Custom event colors
• 📩 Attendee invitations

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🔧 Steps to Implement the Workflow

🟢 Step 1: Add the Google Sheets Trigger Node

1️⃣ Click "Add Node" and search for Google Sheets.
2️⃣ Select "Google Sheets Trigger" and add it to the workflow.
3️⃣ Authenticate using your Google account (select an existing account if already authenticated).
4️⃣ Select the Spreadsheet and Sheet Name to monitor.
5️⃣ Set the Trigger Event to "Row Added".
6️⃣ Click "Execute Node" to test the connection.
7️⃣ Click "Save".

🟡 Step 2: Process Data with Function Node

1️⃣ Click "Add Node" and search for Function.
2️⃣ Add the Function Node and connect it to the Google Sheets Trigger Node.
3️⃣ In the function editor, write a script to extract and format data.
4️⃣ Ensure the required fields (title, location, date) are properly structured.
5️⃣ Click "Execute Node" to verify the formatted output.
6️⃣ Click "Save".

🔴 Step 3: Add the Google Calendar Node

1️⃣ Click "Add Node" and search for Google Calendar.
2️⃣ Select "Create Event" operation.
3️⃣ Authenticate with Google Calendar.
4️⃣ Map the required fields:

• 📌 Title
• 📝 Description
• 📍 Location
• 📅 Start time 5️⃣ (Optional) Set Event Status and Event Colors.
  6️⃣ Click "Execute Node" to test event creation.
  7️⃣ Click "Save".

✅ Step 4: Final Steps

1️⃣ Connect all nodes in sequence (Google Sheets Trigger → Function Node → Google Calendar Node).
2️⃣ Test the workflow by adding a sample row in Google Sheets.
3️⃣ Verify that the event is created in Google Calendar with the correct details.

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🤝 About WeblineIndia

This workflow was built by the AI development team at WeblineIndia. We help businesses automate processes, reduce repetitive work, and scale faster.
💡 Need something custom? You can hire AI developers to build workflows tailored to your needs.
🚀 Let's innovate together! 💡