🤖 GitHub Workflow Automation System

Overview

This repository includes a comprehensive GitHub workflow automation system designed for efficient issue tracking, development management, and project coordination. The system automatically triages issues, manages development workflows, and provides intelligent reporting.

🎯 Features

🔍 Automated Issue Triage

• Intelligent Labeling: Automatically assigns priority, type, and component labels based on issue content
• Smart Prioritization: Detects critical issues and escalates appropriately
• Component Detection: Identifies which parts of the system are affected
• Team Assignment: Routes issues to appropriate team members
• Status Tracking: Maintains issue lifecycle status

🚀 Development Workflow Automation

• Branch Creation: Automatically creates feature branches for approved issues
• Development Checklists: Generates customized checklists based on issue type
• PR Integration: Links pull requests to issues and manages status updates
• Quality Gates: Enforces code quality and testing requirements
• Automated Cleanup: Manages branch lifecycle and cleanup

📊 Project Board Integration

• Smart Board Management: Automatically adds high-priority items to project boards
• Status Synchronization: Keeps board columns in sync with issue status
• Progress Tracking: Provides real-time visibility into development progress
• Performance Metrics: Tracks resolution times and team velocity

📈 Monitoring & Reporting

• Daily Summaries: Automated daily issue activity reports
• Weekly Reviews: Comprehensive weekly performance analysis
• Stale Issue Management: Identifies and manages inactive issues
• Performance Analytics: Tracks team productivity and bottlenecks

📋 Workflow Files

Core Workflows

Workflow	Trigger	Purpose
issue-triage.yml	Issue opened/edited	Auto-label and triage new issues
development-kickoff.yml	Issue labeled as ready	Start development process
project-board-automation.yml	Issue/PR events	Manage project board automation
issue-monitoring.yml	Schedule + Manual	Generate reports and manage stale issues
labels-sync.yml	Label changes	Synchronize repository labels

Issue Templates

Template	Purpose	Labels
bug_report.yml	Bug reports	type:bug, status:triage, priority:medium
feature_request.yml	Feature requests	type:feature, status:triage, priority:medium
security_report.yml	Security issues	type:security, priority:high, status:triage

🏷️ Label System

Label Categories

Priority Levels:

• priority:critical 🔴 - Immediate attention required
• priority:high 🟡 - Important issue
• priority:medium 🟢 - Normal priority
• priority:low ⚪ - Nice to have

Issue Types:

• type:bug 🐛 - Something isn't working
• type:feature ✨ - New feature or enhancement
• type:documentation 📚 - Documentation improvements
• type:security 🛡️ - Security related
• type:performance ⚡ - Performance improvement
• type:testing 🧪 - Testing improvements

Components:

• component:frontend ⚛️ - React/Next.js frontend
• component:backend 🖥️ - Node.js/Express backend
• component:database 🗄️ - Database related
• component:api 🔌 - API endpoints
• component:infrastructure 🐳 - Docker/Infrastructure

Status Tracking:

• status:triage 🔍 - Needs initial review
• status:ready ✅ - Ready for development
• status:in-progress 🔄 - Being worked on
• status:review 👀 - Under review
• status:blocked ⛔ - Blocked by dependencies
• status:needs-info ❓ - Waiting for information

🚀 Quick Start

1. Enable GitHub Actions

All workflows are ready to use once this repository structure is in place.

2. Configure Repository Settings

• Enable Issues and Projects in repository settings
• Ensure Actions have write permissions for issues and pull requests
• Configure branch protection rules if desired

3. Create Project Board (Optional)

• Create a GitHub Projects board
• Set up columns: Triage, Ready, In Progress, Review, Done
• Workflows will reference these columns

4. Team Configuration

Edit workflows to add team member assignments:

# In issue-triage.yml, update team assignments
if (labels.includes('component:frontend')) {
  assignees.push('frontend-team-lead');
}

📊 Usage Examples

Issue Commands

Use these slash commands in issue comments to trigger actions:

• /priority critical - Change priority to critical
• /priority high - Change priority to high
• /in-progress - Mark as in progress
• /ready - Mark as ready for development
• /blocked - Mark as blocked
• /needs-info - Request more information

Automatic Triggers

New Issue Opened:

1. Auto-labels based on title/content
2. Assigns priority level
3. Routes to appropriate team
4. Adds to project board if high priority

Issue Marked Ready:

1. Creates development branch
2. Generates development checklist
3. Updates status to in-progress
4. Notifies assigned developer

PR Created:

1. Links to related issue
2. Updates issue status to review
3. Adds to review column
4. Triggers quality checks

📈 Reports & Monitoring

Daily Summary (5 PM UTC)

• New and closed issues count
• Priority distribution
• Critical issues requiring attention
• Blocked issues list
• Old issues (30+ days)

Weekly Review (Monday 9 AM UTC)

• Comprehensive weekly performance analysis
• Team activity metrics
• Component activity breakdown
• Resolution time analysis
• Automated recommendations

Stale Issue Management

• Marks issues stale after 30 days of inactivity
• Auto-closes stale issues after 7 additional days
• Protects critical issues from auto-closure
• Provides notifications before closure

⚙️ Configuration

Environment Variables

No special environment variables required - uses GITHUB_TOKEN automatically.

Repository Secrets

For advanced features, you may want to configure:

• SLACK_WEBHOOK - For Slack notifications (optional)
• TEAMS_WEBHOOK - For Teams notifications (optional)

Customization

Modify Auto-labeling Rules: Edit the labeling logic in .github/workflows/issue-triage.yml:

// Add custom detection rules
if (title.includes('your-keyword') || body.includes('your-keyword')) {
  labels.push('custom:label');
}

Adjust Timing: Modify cron schedules in .github/workflows/issue-monitoring.yml:

schedule:
  - cron: '0 9 * * MON'  # Weekly report
  - cron: '0 17 * * *'   # Daily summary

🛠️ Troubleshooting

Common Issues

Labels Not Applied:

• Check workflow permissions
• Verify trigger conditions
• Review workflow logs

Branch Creation Failed:

• Ensure Actions have write permissions
• Check branch protection rules
• Verify branch naming doesn't conflict

Reports Not Generated:

• Check cron trigger syntax
• Verify workflow is enabled
• Review execution logs

Debug Steps

1. Check Actions tab for workflow execution logs
2. Verify repository permissions for GitHub Actions
3. Ensure issue templates are properly formatted
4. Test workflows manually using workflow_dispatch

🔒 Security Considerations

• All workflows use repository-scoped GITHUB_TOKEN
• No external API calls or data sharing
• Security issues are handled with appropriate sensitivity
• Private vulnerability reporting encouraged for critical issues

📚 Advanced Features

Custom Automations

The system is designed to be extensible. You can:

• Add custom label detection rules
• Integrate with external tools
• Create custom notification channels
• Implement additional quality gates

Analytics Integration

Workflows can be extended to integrate with:

• External analytics platforms
• Monitoring systems
• Custom dashboards
• Reporting tools

🤝 Contributing

To improve the automation system:

1. Test changes on a fork first
2. Follow the existing workflow patterns
3. Update documentation for new features
4. Consider backwards compatibility

📄 License

This automation system is part of the prompt-card-system project and follows the same license terms.

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This automation system helps maintain high code quality, efficient development workflows, and excellent project management practices.