Adding coordination meeting page with details

about/coordination_meet_2025.rst

@@ -0,0 +1,207 @@
+SunPy Coordination Meeting – 18-20th June 2025
+==============================================
+
+We invite you to join the **SunPy Coordination Meeting**, a hybrid, three-day event bringing together developers, affiliated package maintainers, and community members to collaborate on the future of SunPy and the broader heliophysics Python ecosystem.
+
+* 🗓 **Dates:** Wednesday 18 – Friday 20 June 2025
+* 🏢 **Location**: `90 High Holborn, WC1V 6LJ <https://omaps.app/0tdd0Zh3fq/WC1V_6LJ>`__.
+  -  1st floor for Function room (Wed and Thurs) and Room 1.14 (Fri).
+*  🛜 **Virtual connection details**: `sunpy.org/meeting <https://sunpy.org/meeting>`__
+* 👥 **Who** Anyone interested in SunPy, affiliated packages, or heliophysics Python tools.
+
+Registration
+------------
+The meeting is open to everyone.
+While the deadline for full in-person attendance has passed, **you can still register to attend online**,
+and we also welcome **in-person attendees for the Friday session (20 June)** if you are local or able to join on short notice.
+
+Please fill in the form below if you're interested in joining virtually:
+https://forms.gle/mDL7RmwY2NTRhsyW
+
+Overview
+--------
+This year's meeting will span three days:
+
+- **Wednesday 18th and Thursday 19th June** will focus on ongoing developments, future plans for SunPy and its affiliated packages, and hack sessions to work on the NDCube refactor and SunPy 7.1.
+
+- **Friday 20th June** will be dedicated to a "State of the Union" session, including an overview of the SunPy project, lightning talks from the community (i.e. attendees), project updates, and a broader discussion of the SunPy roadmap.
+
+Participation from both long-time contributors and new community members is highly encouraged.
+We particularly welcome attendees from instrument teams developing user tools and data pipelines as well as researchers using sunpy for solar data analysis in their workflows.
+
+
+Schedule
+--------
+All times are in **BST (UTC+1)**.
+For those attending online, please connect here: <https://sunpy.org/meeting>`__
+
+**Wednesday 18 June – Development & Planning**
+
+.. list-table::
+   :widths: 20 25 55
+   :header-rows: 1
+
+   * - Time
+     - Session Lead
+     - Topic
+   * - 09:00–10:00
+     - All
+     - Welcome, Setup, Introductions
+   * - 10:00–11:00
+     - Samuel Bennett
+     - Hack: NDCube Refactor
+   * - 11:00–11:30
+     - —
+     - ☕ Coffee Break
+   * - 11:30–13:00
+     - Samuel Bennett
+     - Hack: NDCube Refactor
+   * - 13:00–14:00
+     - —
+     - 🍽 Lunch Break
+   * - 14:00–15:30
+     - Stuart Mumford
+     - Discussion: Project Roadmap
+   * - 15:30–16:00
+     - —
+     - ☕ Coffee Break
+   * - 16:00–17:00
+     - Stuart Mumford
+     - Continued Roadmap Discussion
+
+**Thursday 19 June – Hack + Strategy**
+
+.. list-table::
+   :widths: 20 25 55
+   :header-rows: 1
+
+   * - Time
+     - Session Lead
+     - Topic
+   * - 09:00–11:00
+     - TBD
+     - Open Hack Session
+   * - 11:00–11:30
+     - —
+     - ☕ Coffee Break
+   * - 11:30–13:00
+     - TBD
+     - Open Hack Session
+   * - 13:00–14:00
+     - —
+     - 🍽 Lunch Break
+   * - 14:00–15:30
+     - Laura Hayes
+     - Discussion: Sustainability & Governance
+   * - 15:30–16:00
+     - —
+     - ☕ Coffee Break
+   * - 16:00–17:00
+     - Will Barnes
+     - Continued Discussion & Funding Ideas
+   * - 19:00–Late
+     - —
+     - 🥂 Social Dinner (optional)
+
+**Friday 20 June – State of the Union & Community**
+
+.. list-table::
+   :widths: 20 25 55
+   :header-rows: 1
+
+   * - Time
+     - Session Lead
+     - Topic
+   * - 10:00–11:30
+     - Community
+     - Lightning Talks from Community
+   * - 11:30–12:00
+     - —
+     - ☕ Coffee Break
+   * - 12:00–13:00
+     - Community
+     - More Lightning Talks & Open Discussion
+   * - 13:00–14:00
+     - —
+     - 🍽 Lunch Break
+   * - 14:00–14:30
+     - Stuart Mumford
+     - State of the Project – Governance & Funding
+   * - 14:30–14:50
+     - Albert Shih
+     - Core Package Updates – Map & Coordinates
+   * - 14:50–15:10
+     - Nabil Freij
+     - Affiliated Packages Overview
+   * - 15:10–15:30
+     - Laura Hayes
+     - Engagement & Community Plans
+   * - 15:30–16:00
+     - All
+     - 🧩 Discussion, Q&A, Roadmap & Mission Statement
+
+
+
+Lightning Talks
+---------------
+Lightning talks are short (5–7 minute) presentations from members of the SunPy community,
+designed to highlight new tools, projects, ideas, or even open questions.
+They’re a great way to share your work, spark discussion, and connect with others working in similar areas.
+
+The exact timing of each talk will be confirmed soon and posted in the final agenda.
+
+.. list-table::
+   :widths: 40 60
+   :header-rows: 1
+
+   * - Title
+     - Speaker
+   * - NDCube
+     - Daniel Ryan
+   * - STIXpy
+     - Shane Maloney
+   * - Website Traffic Statistics
+     - Stuart Mumford
+   * - DKIST
+     - Stuart Mumford
+   * - Coronal Holes Curation with Semantic Segmentation
+     - Raphael Attie
+   * - Pre-condition of an X1.0 Class Flare Observed on 28 October 2021
+     - Lopez Araujo
+   * - PUNCH Results
+     - Marcus Hughes
+   * - Accessing PUNCH Data Using SunPy
+     - Chris Lowder
+   * - Short Overview of XRTpy – Hinode X-Ray Telescope Python Package
+     - Joy Velasquez
+   * - EIS Python Analysis Code (EISPAC)
+     - Micah Weberg
+
+
+Logistics
+---------
+🏢 Location: `90 High Holborn, WC1V 6LJ <https://omaps.app/0tdd0Zh3fq/WC1V_6LJ>`__.
+1st floor for Function room (Wed and Thurs) and Room 1.14 (Fri).
+
+
+🚀 Transport:
+
+* 🚇 Closest tube stop Holborn 🔴 central & 🔵 Piccadilly.
+* 🚍 Few buses stopping by from different locations.
+* 🚲 City bikes stations next to building and drop-them-where-you-can-annoy-more-people bikes also available.
+* 🚶 25 min from Euston/King Cross/St Pancras/Waterloo; 36 min from Liverpool st. 56 min from Paddington.
+* 🛫 Heathrow, Stansted, Gatwick, Luton, City are all well connected to the centre. Southend is also possible but a bit less easier.
+
+
+🏨 Hotels: There are plenty of hotels local to the venue.
+Student accommodation may be available and they are `already open for booking <https://www.ucl.ac.uk/residences/>`__ unfortunately they are just bookable from the 23rd.
+
+
+🥙 Food: Plenty of food options on Red Lion Street.
+
+🥳 Entertainment:
+
+* 🍻 Pubs: lots around, one even with £5 a pint.
+* 🏓 Table tennis: though we have a table in the office, there's a bar full of them and with pizza 8 minutes away.
+* 🎯 Darts: there's a Flight club 9 minutes away.
+* 🪓 Axe Throwing: 20 min away, but there may be others closer.

about/index.rst

@@ -8,6 +8,7 @@ About
    project
    presentations
    meetings
+   coordination_meet_2025
    ../coc
 
 

about/meetings.rst

@@ -33,50 +33,11 @@ The link to join the weekly community meeting as well as a link to the agenda ar
 SunPy Coordination Meeting 2025
 *******************************
 The SunPy Project is pleased to announce that the next SunPy Coordination Meeting will take place from 18-20 June 2025 at University College London (UCL), London, UK. The meeting will be held in person and online, and is open to everyone.
+Read more about the upcoming Coordination Meeting :doc:`here <coordination_meet_2025>`.
 
-This year's meeting will span three days:
 
-- **Wednesday 18th and Thursday 19th June** will focus on ongoing developments, future plans for SunPy and its affiliated packages, and hack sessions to work on SunPy 7.1 and the NDCube refactor. ⚠ Please note that space for in-person attendance on these days may be limited. If demand exceeds capacity, registration will be on a first-come, first-served basis.
-- **Friday 20th June** will be dedicated to a "State of the Union" session, including an overview of the SunPy project, lightning talks from the community (i.e. attendees), project updates, and a broader discussion of the SunPy roadmap. ✅ A larger room is available for Friday, so more in-person participants can be accommodated
 
-Participation from both long-time contributors and new community members is highly encouraged.
-We particularly welcome attendees from instrument teams developing user tools and data pipelines as well as researchers using sunpy for solar data analysis in their workflows.
 
-Registration
-############
-
-The meeting is open to everyone, please fill in this form by the 16th May if you are interested in attending either in-person or virtually.
-
-https://forms.gle/mDL7RmwY2NTRhsyW9
-
-Logistics
-#########
-
-🏢 Location: `90 High Holborn, WC1V 6LJ <https://omaps.app/0tdd0Zh3fq/WC1V_6LJ>`__.
-1st floor for Function room (Wed and Thurs) and Room 1.14 (Fri).
-
-
-🚀 Transport:
-
-* 🚇 Closest tube stop Holborn 🔴 central & 🔵 Piccadilly.
-* 🚍 Few buses stopping by from different locations.
-* 🚲 City bikes stations next to building and drop-them-where-you-can-annoy-more-people bikes also available.
-* 🚶 25 min from Euston/King Cross/St Pancras/Waterloo; 36 min from Liverpool st. 56 min from Paddington.
-* 🛫 Heathrow, Stansted, Gatwick, Luton, City are all well connected to the centre. Southend is also possible but a bit less easier.
-
-
-🏨 Hotels: There are plenty of hotels local to the venue.
-Student accommodation may be available and they are `already open for booking <https://www.ucl.ac.uk/residences/>`__ unfortunately they are just bookable from the 23rd.
-
-
-🥙 Food: Plenty of food options on Red Lion Street.
-
-🥳 Entertainment:
-
-* 🍻 Pubs: lots around, one even with £5 a pint.
-* 🏓 Table tennis: though we have a table in the office, there's a bar full of them and with pizza 8 minutes away.
-* 🎯 Darts: there's a Flight club 9 minutes away.
-* 🪓 Axe Throwing: 20 min away, but there may be others closer.
 
 Previous SunPy Coordination Meetings
 ************************************