role-based-management-system

This repository contains the source code for a database management system for FRAPS Solar Works, built with NetBeans and XAMPP. It streamlines operations with features like service/order management, inventory tracking, and sales reporting, supported by a well-structured, normalized database design for efficient data handling.

FRAPS Solar Works Database Management System

Project Overview

Efficient data management is essential for modern organizations striving for operational excellence and data-driven decision-making. This project aims to develop a robust database management system tailored for FRAPS Solar Works, addressing key challenges in inventory management, sales reporting, and service order processing.

The system utilizes NetBeans as the development environment and XAMPP for database management, ensuring a scalable, reliable, and efficient solution.

Features

• Centralized Data Management: Combines data for employees, clients, and products into a single, normalized database.
• Inventory Tracking: Maintains real-time stock levels and supplier information.
• Service/Order Management: Processes customer orders efficiently.
• Sales Reporting: Provides analytics and reports for sales transactions.
• User Role Management: Includes roles for admin, IT account, inventory head officer, sales head officer, inventory officer, and sales officer.

Objectives of the Study

1. Design and Development: Create a database system for FRAPS Solar Works using NetBeans and XAMPP.
2. Data Management: Normalize tables for efficient organization of employees, clients, and products.
3. Key Transactions: Implement modules for:
   • Service/Order Management
   • Product Inventory Tracking
   • Sales Reporting
4. System Efficiency: Optimize for fast data retrieval and scalability.
5. Enhanced Decision-Making: Provide tools for detailed analytics to support management decisions.

Background of the Study

FRAPS Solar Works has faced significant challenges in its current manual and fragmented data management practices:

• Difficulty in tracking inventory.
• Delays in processing service orders.
• Inaccuracies in sales reporting.
• Limited access to accurate, up-to-date information.
• Lack of analytics tools for informed decision-making.

By developing a centralized database system, this project addresses these challenges, improving efficiency, data accuracy, and scalability.

Technologies Used

• NetBeans: Integrated development environment.
• XAMPP: Local server solution (Apache, MySQL).
• Java: Backend programming for managing transactions.
• SQL: Database querying and normalization.

Roles in the System

Admin

• Full access to all modules.
• Backup and restore system data.
• Analytics and report generation.
• Archive management.

IT Account

• Manages employee accounts and permissions.
• Oversees system maintenance.

Inventory Head Officer

• Accesses inventory reports.
• Manages archive data and deletes outdated inventory records.

Inventory Officer

• Manages product, stock, supplier, and category information.

Sales Head Officer

• Accesses sales reports.
• Archives and deletes sales-related data.

Sales Officer

• Handles invoices and updates transaction statuses (pending, confirmed, completed, canceled).