🤖 AI Receptionist Agent

An AI-powered virtual receptionist that handles appointment scheduling using a smart agent, natural language input, and Google Calendar integration.

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🧠 What It Does

This agent automates the appointment booking process by:

• Receiving appointment requests via webhook
• Parsing user inputs (Name, Phone, Email, Date & Time)
• Checking availability in Google Calendar
• Booking the appointment if available
• Suggesting 3 alternatives if the time slot is taken
• Responding with a confirmation or alternative suggestions

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⚙️ Features

• Uses OpenAI (GPT-4o) for natural language processing
• Integrates with Google Calendar for real-time scheduling
• Responds with dynamic messages based on availability
• Designed for 30-minute appointment slots
• Built entirely in n8n using modular nodes

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📂 Project Files

• AI_Receptionist_Agent.json — Full n8n workflow
• README.md — This file

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🔄 How to Use

1. Import the .json workflow into your n8n instance
2. Set up credentials for:
   • OpenAI (for AI reasoning)
   • Google Calendar (for availability & booking)
3. Configure your webhook to receive appointment requests
4. Deploy and test via a POST request or UI form

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🛡 Rules Embedded in the Agent

• Always check availability before booking
• If unavailable, provide 3 closest alternatives
• If available, confirm booking
• All appointments default to 30 minutes

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💬 Example Use Case

“Hi, I’d like to book an appointment with John Doe on June 5th at 3 PM.”

➡️ Response:

“The appointment has been booked.”
or
“The requested time is unavailable, these times are: 3:30 PM, 4:00 PM, 4:30 PM.”

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Let me know if you want a cool project thumbnail or want to bundle a demo GIF for the GitHub repo.