Vaccination certificate help

[TPangelpaws]

Hi, I am relatively new to SM and am trying to update our certificates (vaccination and desexing) but I am having issues with fields not transferring.
Specifically:
(Signature)   << VaccinationAdminsteringVetNameRecentLast1 >>
License Number:  << VaccinationAdministeringVetLicenseRecentLast1>>
Vaccination Date:   << VaccinationGivenLast1>>
Vaccination Due:   << VaccinationExpiresLast1>>

I have copied below the template I changed from the Rabies certificate. I am in Australia. I am not sure if I have set the Vet up correctly with their name and license number. I have tried to search through the manual but I am just not getting it right! Please help. Thanks!
(edited to put space in as it hadn't copied the codes)

Thankyou!!!

ANIMAL
Animal ID:  << ShortShelterCode>>
Person ID: << OwnerID>>
Animal Name:  << AnimalName>>
Species: << SpeciesName>>
Age: << AgeYM>>
Breed: << BreedName>>
Coat Color: << BaseColorName>>
Birthdate: << DateofBirth>>
Sex: << Sex>>
Desexed: << Neutered>>
Microchip: << MicroChipNumber>>

OWNER
<< OwnerName>>
<< OwnerAddress>>
 << OwnerCity>>, << OwnerState>>   << OwnerZipCode>>
<< MobileTelephone>> 
<< EmailAddress>> 
 
Vaccination Given:  << VaccinationNameLast1>>
Vaccination Date:   << VaccinationGivenLast1>>
Vaccination Due:   << VaccinationExpiresLast1>>
 
 I certify that the above animal has been vaccinated.

 _____________________________________________________

(Signature)   << VaccinationAdminsteringVetNameRecentLast1>>
License Number:  << VaccinationAdministeringVetLicenseRecentLast1>>
<>

[Tetzor]

Most of these look ok, but the vet ones are mixing Recent and Last1, they cant be used together. Recent should be used with the name of the vaccine eg. VaccinationAdministeringVetNameRecentRabies to retrieve the name of the last vet to administer a rabies vaccine. Last1 is used to retrieve the last vaccine of any type: VaccinationAdministeringVetNameLast1 would retrieve the name of the administering vet on the most recent vaccination record (if the most recent record hasn't been administered yet, this would return nothing).

The manual section on this can be found here: https://sheltermanager.com/repo/asm3_help/wordkeys.html#qualifiers.

[TPangelpaws]

Thankyou but still not having any luck at all with these as below
<< VaccinationAdminsteringVetNameLast1 >>
License Number: << VaccinationAdministeringVetLicenseLast1>>
Vaccination Date: << VaccinationGivenLast1>>
Vaccination Due: << VaccinationExpiresLast1>>

I really don't know what I am doing wrong, I have set the vaccinations up as per the manual, we use canine4 in Australia, we don't do rabies vacc.

[TPangelpaws]

[Tetzor]

Last1 retrieves the data from the most recent vaccination record (Canine4 Required 02/06/2026). In your screenshot it looks like the most recent record only contains the vaccination name, it hasn't been given so there is no given date or administering vet and there is expiry date set.

If it is the record before that you want the information from, it would be Last2. If you want to retrieve the most recently given, you would need to specify the vaccination name VaccinationAdministeringVetNameRecentCanine4.

Alternatively, in Settings->Options->Documents there is an option "Include incomplete medical records when generating document templates", turning off that option would mean only completed records would be considered in your documents. It would mean your current word keys would work, however it would cause problems if you have other documents where do you want incomplete medical records to be considered and included.

[TPangelpaws]

no it was given on the 10/03/2025 which is the last one to be given then it has set reminder for it to be given in 2026. So therefore as it has set the reminder then I would have to change all to last2?

[TPangelpaws]

yup, changed it ALL to Last2 and it worked. thanku so so much!!!