Running the Votes

Location

There is an unindexed web page where you can run the votes for a particular meeting here.

Prereqs

There a couple of prereq steps needed to set up the votes:

1. Update the attendance for the current meeting.

• Make sure the attendance log in _data/meetings/<year>/<month>/attendance.csv is up to date including the last field to mark people as present.

2. Add the votes to be done at the current meeting to _data/meetings/<year>/<month>/votes.csv.

• You're welcome to ignore the last four fields where you put the results of the vote (since it hasn't happened yet). You do need to put in the topic and the type.

Sometimes when you update the file, it takes a minute or two for GitHub to serve up the latest version of the file. So it's recommended to update these things before you walk up to do the votes.

Voting Instructions

Type in the two digit month and four digit year and click the generate button. This will generate a table with all of the votes and eligible organizations. If the meeting didn't meet quorum, the votes will not appear and there will be a message to say so. From time to time, it says the meeting didn't meet quorum because no one attended. I'm not sure why this happens. Refresh the page and try again.

Above the votes is the number of votes needed to meet ballot quorum. Below the votes are the OOE/IMOVE statistics for the meeting along with a list of non-IMOVE organizations (who have registered for one of the last three meetings) and why.

The results of the votes will be live updated as the radio buttons are filled in. You can find them at the bottom of the table.

Finishing the Votes

When you're done with the votes, click the "Finished" button. Some instructions will pop up telling you where to put the results in the Git repository. Follow the instructions and check in the results. Everything on the website should get updated automatically.