The Efficient Santa Clause: Employee Retention & PM Solution #51
Description
Project Name
The Efficient Santa Clause
Description
Imagine Sarah, a busy Project Manager. Her days are filled with meetings, but the real work starts after: writing up tedious minutes and ensuring her team feels valued. Sarah dreads both tasks – minutes are time-consuming, and genuine recognition often gets lost in the shuffle.
Our AI-Powered Meeting Minutes & Gift Generator is Sarah's AI assistant. It automatically creates detailed minutes from meeting transcripts, and here's the twist – it cleverly suggests personalized gift ideas for her team, inspired by their own watercooler chat during the meeting!
No more late nights writing minutes, no more generic "good job" emails. Just efficient minutes and AI-powered empathy, delivered straight to Sarah's inbox, helping her team feel seen, appreciated, and ready to conquer the next sprint. This solution turns a tedious task into an opportunity for genuine human connection, powered by AI.
Technology & Languages
- Copilot Studio
- Power Apps
- Power Automate
- Power Pages
- AI Builder
- Microsoft Fabric/Power BI
- Microsoft 365
- Integrations with external systems
- Azure (e.g. Azure AI Foundry or Azure Functions)
- Microsoft 365 Agents SDK
- Power Fx
- C#
- TypeScript
- Python
Scalability of your solution
The Power Automate flow can be triggered automatically from various sources (e.g., Teams meeting recordings, calendar events) for wider organizational use. AI Builder prompts can handle a large volume of transcripts. Scalability can be further enhanced by leveraging Dataverse for storing and managing meeting data and user preferences, and by implementing robust error handling and monitoring within the flow.
Security of your solution
The solution incorporates responsible AI practices by including a manual approval step for the generated meeting minutes and gift suggestions. The "Start and wait for an approval of text" action in the Power Automate flow ensures that a designated person (e.g., the meeting organizer) can review and approve the AI-generated content before it is finalized and distributed. This human-in-the-loop approach provides an important layer of oversight for accuracy and appropriateness, especially when dealing with potentially sensitive meeting information and employee recognition suggestions. Beyond this, the solution leverages Power Platform's built-in security features, including secure connectors and role-based access control within the Power Platform environment. No external services requiring separate authentication are directly integrated in this basic version. For enhanced security in an enterprise setting, consider implementing Data Loss Prevention (DLP) policies and utilizing Azure Key Vault for sensitive information if integrating with other Azure services in the future. The AI Builder prompts process text data within the secure Power Platform environment.
AI-power of your solution
This solution is powered by AI Builder's Text Generation capabilities, utilizing GPT models to:
- Analyze meeting transcripts to identify key discussion points, decisions, and action items.
- Generate well-structured and formatted meeting minutes in HTML.
- Creatively suggest thoughtful and relevant gift ideas for action item owners, drawing inspiration from both work-related and watercooler conversations within the meeting transcript, demonstrating a novel application of AI for employee recognition and empathy.
Project Repository URL
https://github.com/CarlKho-Minerva/MeetingMinutesAI-25MNRV_PowerfulDevsHack
Project Setup Instructions URL
Project video
Team Members
CarlKho-Minerva
Badge validation
- I verify that all of my team members have completed the badge validation form.
Survey Completion
- I verify that all of my team members have completed the Official Powerful Devs Hack Together feedback survey.