From 68fe0fecd4729338a01979e3508fe24376a7bb4a Mon Sep 17 00:00:00 2001
From: Andrew Lamb <andrew@nerdnetworks.org>
Date: Sun, 15 Jun 2025 06:02:12 -0400
Subject: [PATCH 1/3] Update PMC management instructions to follow new ASF
 process

---
 benchmarks/README.md | 1 -
 1 file changed, 1 deletion(-)

diff --git a/benchmarks/README.md b/benchmarks/README.md
index 01da886ffb55..d0f413b2e97b 100644
--- a/benchmarks/README.md
+++ b/benchmarks/README.md
@@ -518,7 +518,6 @@ In addition, topk_tpch is available from the bench.sh script:
 ./bench.sh run topk_tpch
 ```
 
-
 ## IMDB
 
 Run Join Order Benchmark (JOB) on IMDB dataset.

From 319b2ce1ad12bb97501a3ac607d99770d572f39c Mon Sep 17 00:00:00 2001
From: Andrew Lamb <andrew@nerdnetworks.org>
Date: Sun, 15 Jun 2025 08:08:32 -0400
Subject: [PATCH 2/3] update instructions

---
 docs/source/contributor-guide/inviting.md | 32 ++++++++---------------
 1 file changed, 11 insertions(+), 21 deletions(-)

diff --git a/docs/source/contributor-guide/inviting.md b/docs/source/contributor-guide/inviting.md
index c6ed2695cfc1..20b644b2baae 100644
--- a/docs/source/contributor-guide/inviting.md
+++ b/docs/source/contributor-guide/inviting.md
@@ -280,9 +280,10 @@ If you accept, please let us know by replying to private@datafusion.apache.org.
 
 ## New PMC Members
 
-See also the ASF instructions on [how to add a PMC member].
+This is a DataFusion specific cookbook for the Apache Software Foundation
+instructions on [how to add a PMC member].
 
-[how to add a pmc member]: https://www.apache.org/dev/pmc.html#newpmc
+[how to add a pmc member]: https://www.apache.org/dev/pmc.html#pmcmembers
 
 ### Step 1: Start a Discussion Thread
 
@@ -333,29 +334,18 @@ Thanks,
 Your Name
 ```
 
-### Step 3: Send Notice to ASF Board
-
-The DataFusion PMC Chair then sends a NOTICE to `board@apache.org` (cc'ing
-`private@`) like this:
+If this vote succeeds, send a "RESULT" email to `private@` like this:
 
 ```
-To: board@apache.org
-Cc: private@datafusion.apache.org
-Subject: [NOTICE] $NEW_PMC_MEMBER to join DataFusion PMC
-
-DataFusion proposes to invite $NEW_PMC_MEMBER ($NEW_PMC_MEMBER_APACHE_ID) to join the PMC.
-
-The vote result is available here:
-$VOTE_RESULT_URL
+To: private@datafusion.apache.org
+Subject: [RESULT][VOTE] $NEW_PMC_MEMBER for PMC
 
-FYI: Full vote details:
-$VOTE_URL
+The vote carries with N +1 votes and no -1 votes. I will send an invitation
 ```
 
-### Step 4: Send invitation email
+### Step 3: Send invitation email
 
-Once, the PMC chair has confirmed that the email sent to `board@apache.org` has
-made it to the archives, the Chair sends an invitation e-mail to the new PMC
+Assuming the vote passes, the Chair sends an invitation e-mail to the new PMC
 member (cc'ing `private@`) like this:
 
 ```
@@ -405,11 +395,11 @@ With the expectation of your acceptance, welcome!
 The Apache DataFusion PMC
 ```
 
-### Step 5: Chair Promotes the Committer to PMC
+### Step 4: Chair Promotes the Committer to PMC
 
 The PMC chair adds the user to the PMC using the [Whimsy Roster Tool].
 
-### Step 6: Announce and Celebrate the New PMC Member
+### Step 5: Announce and Celebrate the New PMC Member
 
 Send an email such as the following to `dev@datafusion.apache.org` to celebrate:
 

From 699902807bfbc86f405e2ed212d1dc861294ed8c Mon Sep 17 00:00:00 2001
From: Andrew Lamb <andrew@nerdnetworks.org>
Date: Sun, 15 Jun 2025 08:08:53 -0400
Subject: [PATCH 3/3] revert change

---
 benchmarks/README.md | 1 +
 1 file changed, 1 insertion(+)

diff --git a/benchmarks/README.md b/benchmarks/README.md
index d0f413b2e97b..01da886ffb55 100644
--- a/benchmarks/README.md
+++ b/benchmarks/README.md
@@ -518,6 +518,7 @@ In addition, topk_tpch is available from the bench.sh script:
 ./bench.sh run topk_tpch
 ```
 
+
 ## IMDB
 
 Run Join Order Benchmark (JOB) on IMDB dataset.