change list

* adding data fields that are being collected in privacy policy
* updating duration of data storage in privacy policy doc
* HelpThreadMetadataPurger will now purge help threads data post 180 days
* instead of appending new tags, only new tags are stored now

Author: ankitsmt211

PP.md

@@ -48,14 +48,21 @@ The databases may store
 * `guild_id` of guilds the **bot** is member of (the unique id of a Discord guild),
 * `channel_id` of channels belonging to guilds the **bot** is member of (the unique id of a Discord channel),
 * `message_id` of messages send by users in guilds the **bot** is member of (the unique id of a Discord message),
+*  `participant_count` of no of people who participated in help thread discussions,
+*  `tags` aka categories to which these help threads belong to,
+*  `timestamp`s for both when thread was created and closed,
+*  `message_count` the no of messages that were sent in lifecycle of any help thread
+
+_Note: Help threads are just threads that are created via forum channels, used for anyone to ask questions and get help
+in certain problems._
 
 and any combination of those.
 
 For example, **TJ-Bot** may associate your `user_id` with a `message_id` and a `timestamp` for any message that you send in a channel belonging to guilds the **bot** is member of.
 
 **TJ-Bot** may further store data that you explicitly provided for **TJ-Bot** to offer its services. For example the reason of a moderative action when using its moderation commands.
 
-Furthermore, upon utilization of our help service, `user_id`s and `channel_id`s are stored to track when/how many questions a user asks. The data may be stored for up to **30** days. 
+Furthermore, upon utilization of our help service, `user_id`s and `channel_id`s are stored to track when/how many questions a user asks. The data may be stored for up to **180** days. 
 
 The stored data is not linked to any information that is personally identifiable.
 

application/src/main/java/org/togetherjava/tjbot/features/help/HelpThreadLifecycleListener.java

@@ -58,12 +58,13 @@ public void onChannelUpdateAppliedTags(@NotNull ChannelUpdateAppliedTagsEvent ev
         }
 
 
-        List<String> updatedTagList = threadChannel.getAppliedTags()
+        List<String> newlyAppliedTagsOnly = event.getAddedTags()
             .stream()
             .filter(helper::shouldIgnoreTag)
             .map(ForumTag::getName)
             .toList();
-        String tags = String.join(", ", updatedTagList);
+
+        String tags = String.join(", ", newlyAppliedTagsOnly);
 
         long threadId = threadChannel.getIdLong();
 

application/src/main/java/org/togetherjava/tjbot/features/help/HelpThreadMetadataPurger.java

@@ -18,7 +18,7 @@
 public class HelpThreadMetadataPurger implements Routine {
     private final Database database;
     private static final Logger logger = LoggerFactory.getLogger(HelpThreadMetadataPurger.class);
-    private static final Period DELETE_MESSAGE_RECORDS_AFTER = Period.ofDays(30);
+    private static final Period DELETE_MESSAGE_RECORDS_AFTER = Period.ofDays(180);
 
     /**
      * Creates a new instance.
@@ -31,7 +31,7 @@ public HelpThreadMetadataPurger(Database database) {
 
     @Override
     public Schedule createSchedule() {
-        return new Schedule(ScheduleMode.FIXED_RATE, 0, 4, TimeUnit.HOURS);
+        return new Schedule(ScheduleMode.FIXED_RATE, 0, 1, TimeUnit.DAYS);
     }
 
     @Override